Speaker Resources

Speaker Resources

We look forward to hosting you during EMERGE Live: Insights. This page will be your resource for all things related to your speaking engagement.

If you have any questions or comments regarding your engagement, please reach out:

Mesha Bailey, Senior Associate, Events
mbailey@finhealthnetwork.org

Key Deadlines

ASAP  – Register for your event (submit speaker consent, headshot, bio, and confirm contact information)

By September 16  – All speaker prep calls scheduled (these prep calls will take place from September 21 – October 2 and cover both content and technology)

Key Deadlines

Registration

Please complete your registration at your earliest convenience to confirm your speaking engagement. Through this process, please submit a headshot, a bio of 100 words or less, and agree to our speaker release agreement. We must have your completed registration to begin marketing you as an EMERGE speaker.

Speaker Registration

Presentation

We discourage the use of PowerPoint presentations. However, if your presentation requires a PowerPoint, please reach out to Mesha Bailey.

Presenter's Guide

We’ll be streaming live to our website from Zoom and recording all sessions. The Presenter’s Guide includes tips on technology, lighting, camera and backgrounds.

Please plan to attend your session at least 30 minutes prior to your scheduled session.

TECHNOLOGY

All technology will be tested during our prep calls. All presenters should attend their prep calls from the device and location of their live presentation with all equipment including camera, microphones, etc. Please note, if you are planning to use an ipad or tablet, please be sure to see the “camera” section. 

  • Speakers will join and present via Zoom. If you don’t already have Zoom on your computer, please download it from here, prior to our prep call. 
    • We have activated the appropriate Zoom security features to protect ourselves from any security breaches. You can read more about Zoom’s privacy and security features here
    • Please download the Zoom mobile app in case you need to join from your cell phone as a backup on the day of your session. 
  • Recommended Internet upload of 10mbps is minimum, download of 3mbps. You can test your internet speed by visiting (www.fast.com). Please let Mesha know if your internet does not meet these requirements.
  • Use a wired connection by using an Ethernet line instead of wireless internet
    • If you have to use wireless be 5-8ft from the router if possible. Connect to 5ghz network when possible it’s faster than 2.4 and less susceptible to interference. You can reboot your router to search for the best Wi-Fi channel
    • If possible, remove/disconnect all other devices from the network (smart tv’s, Alexa, video game platforms, phone, pcs, etc.
    • Avoid overloading systems. Close out additional tabs, windows and apps on the device you are using for the presentation.
    • If you are using your phone as a back-up as we recommend doing so, make sure it is not connected to Wi-Fi because it draws on the bandwidth. Please be sure to silence your phone.
    • If you lose connection, please rejoin the meeting using the original link that was provided.
  • Be sure your microphone can pick up your sound. Have a backup headset/microphone available in case your microphone quality isn’t sufficient. Ex. wired headphones instead of bluetooth headphones
  • Make sure your cell phone and any notifications are silenced
  • If presenting on a laptop, be sure to have it plugged into a power source throughout your presentation.
  • Start your computer fresh before your session. Close all other windows, browsers, and applications to minimize disruptions and provide optimal CPU capacity. 
  • Open your chat box within Zoom as large as possible. Any questions from the audience will be sent through the Zoom chat box by me only to moderators.
  • Don’t mute yourself. We will mute you if we’re receiving feedback from your audio while your speaking and ask that the moderator step in.
  • These are the cues that will help manage time during the session:
    1. LIVE
    2. 10 MINS LEFT
    3. 5 MINS LEFT
    4. 1 MIN LEFT
    5. WRAP (only if you’ve gone over time)
    6. HOLD FOR CLEAR
    7. CLEAR
    As soon as the moderator ends the session, hang tight until my camera appears back on your screen. We’ll debrief and then you may leave the Zoom meeting.

LIGHTING

  • Please plan on participating in a quiet, well-lit environment. 
  • Avoid having light shine from behind you
  • Avoid light directly at your face as it reflects glasses and shiny skin
  • If possible, wear contacts instead of glasses. Light flare off the glasses can cause the audience to not see your eyes
  • The closer you are to the monitor the better your face will show

CAMERA

  • Your camera should be at eye level so you are not looking down
  • Make sure your camera lens is clean
  • Be sure to speak into the camera
  • If possible, position yourself in center of the screen
  • Ipad or tablet users
    • Use a few books and gently angle the case edge so the whole thing tilts down a bit, just above eye level.
    • We recommend having your ipad or tablet in landscape mode. However, this does mean that your camera may be off-centered. Please be sure to place your camera in a position that the camera is aligned with your face. 
    • Be sure that you are comfortable with swiping on the ipad or tablet to view the chat box
    • Helpful camera setting links

BACKGROUND

  • Background scenery is nice to have as long as it’s not too cluttered. Please avoid visible logos in the background or ‘tableside’
  • Clothes should not match your background and have contrast. Wear clothing that has solid colors. Avoid patterns, stripes, brands, and logos which can be distracting.  

GENERAL TIPS

  • Have a bottle of water next to you 
  • Practice your presentation off camera
  • Be sure to maintain good body language that includes healthy posture
  • Smile, introduce yourself
  • Speak into the camera
  • Speak clearly and be mindful of your session time
  • Avoid reading cue cards or looking too long at off camera notes

10 Ways to Look Better on a Webcam

How to Look and Sound Great Online

18 Tips on How to Conduct an Engaging Webinar